PC Minutes 5th Oct 2006 27th Nov 2003 Nov 2003

Present : Parish Councillors E. Bolton, U. Cansfield, B. Fisher (Chair), M. Mitton, T. Martin. District Councillor C. Bayliss

Declarations of interest in items on the agenda
There were none.

Minutes of the meeting held on 7.9.06
Signed as a correct record. Proposed: T. Martin. Seconded: U. Cansfield.

Matters arising from the minutes
Allotment – Clerk reported that a new tenant would take over the plot from 1 November 2006

Item 10c – difficulties with telephone banking now resolved. Complaint to be made to HSBC re. their unauthorised actions.
Item 11 - Commuted sums – application for funding still to be made by Clerk.

Chairman’s communications
Yorkshire Water – following unusually heavy rainfall, the sewer was unable to contain the volume of water, resulting in raw sewage coming through the road beside Pear Tree Cottage, Main Street. Chairman contacted Yorkshire Water and a repair will be made in due course. The caps to reduce foul odours from the sewage system in the vicinity will remain in place even though the problem is likely to recur in future. It is thought the odours are caused when sewage from the holding tank at the Rudding Park site is released into the system.

Planning query – Chairman reported a further meeting with a resident to give information about how to resolve their concerns.
Street light in narrows on Plompton Road is faulty. To be reported to the Council.

Matters concerning Plompton
There were none to report other than the enquiries made about a new notice board. A wooden replacement would cost approximately £500 + VAT which councillors considered to be too expensive. The Parish Council requested that quotations be sought from local contractors to repair and refurbish the existing notice board. Clerk to follow up.

7. Highways
a) Noted that potholes on Spofforth Lane had deteriorated further. Clerk will make contact with NYCC Highways.

b) Rural Safety Scheme – Spofforth Lane – bid approved but delays likely as the existing consultant has lost the contract, a new one now engaged by NYCC. Unlikely that works will commence until early 2007.

Emergency Plan for Follifoot and Plompton
Draft letter of invitation to meeting on 2.11.06 approved by the councillors and will be signed by the Chairman. Initially key residents will be invited. It was agreed that the Chairman would prepare a short presentation to inform the meeting.

Finance
a) Quarterly reconciliation of accounts to 30.9.06 – accounts examined by councillors and found to be in order. All cheques had been presented. Closing balance was £7675.68.

Second instalment of precept in the sum of £ 2500 received and cleared giving total balances of £10175.68 at 5.10.06.

b) Request for authorisation of expenditure – Clerk’s salary £616.87; External audit fee £141; Grass cutting £20.80; Stationary £21.27. Estimate for small plaque for commemorative plates was £10 - £12. Proposed: B. Fisher, Seconded: M. Mitton.

c) Parish Precept 2007-08 – Clerk, Chairman and Vice Chairman to meet with a view to drafting the budget for consideration at the Parish Council meeting in December.

d) Refurbishment of ‘bus shelters – two quotations received. The Parish Council resolved to accept a quote in the sum of £ 769.65 from AW Joinery. Clerk to enquire whether a conservation area grant would be available for the top shelter and plaque. Noted that the conifer beside the bottom ‘bus shelter was planted by the Parish Council. It is overhanging the shelter and causing some root damage to the path. T. Martin agreed to investigate.

e) Annual Return – signed off by the External Auditor. Documents will be displayed on the notice boards for 14 days.