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Council
Minutes
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MINUTES OF THE ANNUAL MEETING HELD ON THURSDAY 24 JUNE 2004 PRESENT: Councillors E. Bolton, B. Fisher ( Chairman ), M. Mitton, A. Chetcuti, U. Cansfield and County Councillor B. Brewis. Apologies: Councillors B. Butler and A. Martin – vacation and District Councillor C. Bayliss The Chaiman welcomed M. Mitton to his first meeting as a Parish Councillor. 1.i) Election of Chairman B. Fisher was duly elected, proposed by U. Cansfield and seconded by E. Bolton. The acceptance of office was signed by B. Fisher. 1.ii) Election of Vice Chairman B. Butler was duly elected, proposed by U. Cansfield and seconded by A. Chetcuti. 1.iii) Representative for the Village Hall committee T. Martin was unanimously elected Declaration of Interest forms were circulated to the councillors for completion and return to the Monitoring Officer. The matter of a School Governor nomination was raised by A. Chetcuti as she had stepped down from this position. The question of whether a Parish Council representative was still required was being clarified by the school. In the meantime, B. Fisher was proposed by A. Chetcuti and seconded by U. Cansfield as a School Governor representative if required. The Clerk to inform the Chair of the Governors.
Accepted as a true record. Proposed by U. Cansfield and seconded by E. Bolton. The Chairman informed the meeting that the discretionary footpath on Rudding Estate land had been formally opened on 21 June by Pam Hubbard and photographs of the occasion had been sent to the local newspaper. Thanks were due to all for their contribution to the success of the evening that marked the retirement of Pam Hubbard on 23 June.
Highways - Main Street – a letter received from NYCC Maintenance Manager, D. Bowe stating that the condition of the street did not represent a priority but would be made safe by patching the road surface. The Chairman followed up with a ‘phone discussion in which the NYCC position was restated. B. Brewis has raised the matter with the Chairman of the relevant committee. It was noted that the Highways department had been marking the road surface during the week, possibly with a view to preparing for the minor repairs promised. Noise pollution caused by local heavy lorries most notably in the early hours of the morning was discussed. The Clerk to contact the Spofforth Clerk to find out if any similar concerns had been raised by residents there. Freeman’s Corner – letter acknowledged by the Divisional Engineer. The Chairman wished to record the appreciation of the Parish Council to Mark Mackaness for arranging to cut the grass at Kitty Corner and the verges on Pannal Road.
a) Yorkshire Water – a letter received to inform that it had not been possible to locate the odours on Main Street. A larger pump was to be installed at the pumping station at Kitty Corner that might address the problem. It was suggested that the installation of a flow meter at Rudding Gates would be helpful in determining the level of effluent discharging from the Rudding House/Hotel/ Caravan complex that may be contributing to the problems in lower Main Street. Any resident detecting odours should report them on 0841 242429 b) Footpath proposals for the village made by T. Martin. These were discussed and M. Mitton agreed to look at them in more detail. It was suggested that preliminary discussions should take place in due course with representatives of the local estates. 5. Plompton 6. Highways Bus stop – concerns expressed regarding the safety of residents as cars are parked in the area of the ‘bus shelter. It was noted that NYCC had supplied information regarding parking restrictions. These could be employed as a last resort. The Chairman agreed to contact the Community Policeman for advice prior to further action. b) Request for authorisation of expenditure Clerk’s salary to 30.6.04 - £540.37 ; Beverages for Pam Hubbard’s presentation - £78. Quotation to replace gate to Pound from C. Taylor accepted at £180 Chairman’s allowance deferred at his request.
i) Approval of accounts The councillors resolved to approve the annual accounts. Proposed: E. Bolton. Seconded: U.Cansfield. ii) Approval of Statement of Assurance The councillors resolved to approve the statement of assurance. Proposed: M. Mitton. Seconded: A. Chetcuti.
The councillors resolved that the accounts be continued with HSBC in accordance with the terms of the mandate. Proposed: E. Bolton. Seconded M. Mitton 8. Clerks Correspondence CPRE magazines; Periodic Electoral Review – consultation document; Local government review of two tier area in Yorkshire and Humberside – final recommendations; Harrogate District playing pitch strategy; Police – community brief newsletter; NYCC area committee for Harrogate meeting agenda; Action for sustainability newsletter. Decisions: approved with conditions – 13 Leconfield Garth; Arch Cottage, Rudding Dower; tree felling at Priory Lodge. Refused – 8 Plompton Square. |